Race Prep - the month before
In the last month prior to the race, there is a flurry of activity, ranging from distributing posters across town and other marketing needs to hanging no parking signs downtown, to picking up a variety of prizes donated by local businesses. Our race committee will also meet weekly that month, and on the three days leading up to the race, all of the racer bags will be prepped.
Course Marshals, Course Set up/Take Down
The greatest need is easily volunteers to help with managing the course throughout the day. Course marshals help to keep our racers and spectators safe by controlling corners and crossings on the race course throughout the day. Set up and take down crews manage barricades, tents, water jugs, signage etc.
Not sure what is expected? Last year, we made a video of our volunteer training session, and you can view that on youtube right here
Course marshals are not the only people that we need during the race to make everything run safely and smoothly. We need volunteers to help out at registration, to staff our medical tent, to provide support to our couse marshals and officials, plus we need assistance with managing the community and children-focused events
Web & Marketing Manager
Tour of Lawrence is seeking a creative individual to manage our website and marketing efforts.
WordPress, SEO, graphic design, & social media knowledge is helpful, but not necessary
Position would collaborate with our graphic designer and social media assistants
This role includes website, social media, marketing and general image work year round, but primary responsibilities will fall from April – August, with highest concentration in June
Compensated position, generally active beginning mid January through mid-July, with the majority of work falling between May through the end of the race.
Community Events Coodinator
Manages all of the community & kids events including kidzones, youth races, bike parade, and other associated events. April-July
works with volunteer coordinator specifically on safety needs and staffing of medical tent June-July
manages emails, sends press releases, follows up in writing as needed, follows up via phone as needed with racers, sponsors, community members, other committee members.
manages the details of various sponsor relationships, assisting the development coordinator on community-based sponsorships/donations as well as industry contacts providing material support, in-kind donations etc. Arranges for delivery of any donations and works with racer management personnel for primes & prizes
Development coordinator/community outreach manager
Makes initial connections with potential sponsors, benefactors, supporters within the community and introduces them to the event, providing a background and current plan, personalized to each potential partner. Connects the appropriate community people with the Race Director and Sponsor relations personnel.
Registration & Racer Management
Works with the Race Director and Race manager in the 2 weeks leading up to the event, prepares racer swag bags, and packet pickup, puts together all prizes and primes, works with registration official during the race days. Oversees podium presentation & payouts June-July
Race Prep Volunteer Roles
Poster & marketing material distribution
Prize & swag pickup
Race Bag Stuffers
Parking sign placement
Monday night meeting crew
Course Marshal Captains
Race Support Volunteers
Podiums & Awards
Children & Community Events